Best Practices for Following Up After Networking Events

Networking events are great opportunities to make connections, but the real magic happens in the follow-up. A thoughtful follow-up keeps the conversation going, strengthens relationships, and increases your chances of turning a casual meeting into a meaningful professional connection. Whether you’ve met industry professionals through Women in Film & Television Austin (WIFT) or engaged with talent at an Austin Entertainment Business (AEB) panel, here’s how to follow up effectively.

1. Reach Out Within 48 Hours

Timing is key. Reaching out within two days ensures that you stay fresh in the person’s memory. Whether it’s a casting director you met at an AEB panel or a producer from a WIFT networking mixer, a prompt follow-up demonstrates professionalism and enthusiasm.

Example: Subject: Great Connecting at the AEB Panel!

Hi [Name],

It was such a pleasure meeting you at the AEB event on [date]. I really enjoyed our conversation about [specific topic] and would love to stay in touch. Thank you for sharing your insights—your perspective on [specific insight they shared] was really inspiring!Looking forward to keeping in touch and hopefully collaborating in the future.

Best, [Your Name]

2. Personalize Your Message

A generic “Great meeting you” email won’t stand out. Instead, reference a specific part of your conversation. If you met someone from WIFT Austin who discussed their upcoming project, mention your excitement about it.

Example: Subject: Enjoyed Our Chat at the WIFT Mixer!

Hi [Name],

I really enjoyed meeting you at the WIFT Austin event and learning about your upcoming project. Your passion for supporting local talent was truly inspiring! I’d love to continue the conversation and explore ways to collaborate.

Thanks again for your time, and I hope to see you at another WIFT event soon.

Best, [Your Name]

3. Follow Their Preferred Contact Method

Not everyone likes to communicate the same way. Some prefer emails, while others like social media messages. If they specified how they’d like to be contacted, follow that guideline. Respecting their preference increases the chance of a positive response.

Example: If someone says, “Connect with me on Instagram,” send a message there instead of emailing.

If they provide a business card with an email, use that instead of DMing on social media.

4. Connect on Social Media

If appropriate, send a LinkedIn request or follow them on Instagram. When sending a connection request, add a short note reminding them where you met. Optimizing your LinkedIn and Instagram presence can also help boost visibility and credibility in the entertainment industry.

Example: Hi [Name], it was great meeting you at the AEB panel! I’d love to stay connected and follow your work. Looking forward to keeping in touch!

5. Offer Value

Instead of only asking for favors, offer something of value. If they mentioned needing a resource, send it. If they have a project coming up, share it on social media. Providing value builds trust and strengthens your professional network.

Example: Hi [Name],

I came across this article on [topic] and immediately thought of our conversation at WIFT. Hope you find it useful! Looking forward to catching up soon.

6. Say Thank You for Their Time

A simple thank-you goes a long way. Whether you’re following up with a speaker from an AEB panel or a mentor from WIFT, expressing gratitude fosters goodwill and makes a lasting impression.

Example: Hi [Name],

I just wanted to say thank you for taking the time to chat at the WIFT event. Your insights were invaluable, and I truly appreciate you sharing your experience. Hope to connect again soon!

7. Don’t Expect a Response—Just Follow Up and Move On

Not everyone will follow up, and that’s okay. Say what you need to say, be professional, and then move on. If they choose to follow up with you, that’s a bonus! Avoid sending multiple messages if they don’t respond. Instead, continue building your network organically and stay engaged with the industry.

Example: Hi [Name], it was great meeting you! No need to respond—I just wanted to say I really appreciated our conversation and hope we cross paths again soon.

Final Thoughts

Networking isn’t just about making contacts—it’s about building relationships. A thoughtful follow-up sets you apart and keeps the door open for future opportunities. Whether you’re connecting through WIFT, AEB, or another industry event, a genuine and professional approach will help you turn networking moments into lasting connections.

Need help crafting the perfect follow-up? First Take offers personalized coaching to help actors and industry professionals navigate networking with confidence. Whether you’re an actor seeking casting opportunities, a filmmaker looking to expand your connections, or a creative professional trying to establish industry relationships, strategic follow-ups can set you up for success.